Offer Acceptance
TL;DR
Two important steps to accepting a job offer：
- Carefully evaluate the job offer (terms and conditions)
- Always officially accept a job offer via a letter or email.
- Make sure the writing is error-free. Proofread before sending
Evaluate the Job Offer
Review the job offer in detail and consider whether the official offer aligns with your expectations.
- Are the benefits, training hours, or salary discussed during the job interview the same as what you’re being offered now?
Important steps to properly evaluate a job offer
Get the job offer in writing.
If the employer makes the official offer through a phone call, you should ask them to also send it in written form. This way, you can review all the terms and conditions carefully and negotiate any terms expressed in the offer more effectively.
Ask for time to think the offer through.
Instead of making a rushed decision just so that you don’t lose your spot at the company, ask for some time to think the offer through. Most employers will grant you 1 or 2 days to decide, so if you let them know you’re still interested but need some time to think about the terms, they probably won’t mind.
Be ready to negotiate.
Write a Job Offer Acceptance Letter or Email
It’s much better to accept the job offer in writing.
Steps to write a job offer acceptance email:
Write a clear and concise subject line.
Your email’s subject line has to be professional and let the employer know exactly what the email is about (e.g. “Job offer acceptance email - John Doe”).
Express gratitude.
Start the email by thanking the employer for trusting you with the opportunity (e.g. “Thank you for trusting me with the [job title] position in [company X]”).
Accept the job offer.
For example: “I am delighted to officially accept the position of Head of Content at Bookster and be part of your team.”
State and agree to the employment terms.
- If you’ve already read and agreed to the employment terms as they were presented by the employer, you can simply state that in your email (e.g. “Let me take this opportunity to formally agree with all the employment terms stated in the official job offer”).
- If, however, you’ve negotiated something else and you don’t have that down in writing, now’s the time to officialize it (e.g. “As discussed, my starting salary is [$X], with [benefits] being part of the offer”).
Confirm the starting date.
Then, confirm your starting date to avoid any possible misunderstandings. For example, “I confirm my starting date is next Monday, April 4th.”
Conclude positively.
For example, “Looking forward to working alongside you!”
After writing, proofread several times to ensure error-free.
Templates
Email Template 1
Subject: [Your Name] - Acceptance of Job Offer
Dear […],
Thank you for offering me the position of [Name of Position] at [Name of Company]. I am delighted to accept your offer and very excited to begin this journey.
[As we have previous discussed / As stated in the offer letter], I accept my starting salary of [Salary] for this position. I understand that benefits will be made available to me after [X] days of employment. As agreed, I will be joining the company on [Date of Joining]. I also accept the terms and policies of the company as detailed in the offer letter.
Kindly let me know if there is any information or formalities that need to be done before joining. I’m available over the phone or email listed below.
Thank you, once again, for this opportunity that you have extended my way. I’m looking forward to joining the team at [Company Name].
Sincerely,
[Your Name]
[Address]
[Contact Number]
[Email Address]
Email Template 2
Dear John,
Thank you for formally offering me the Editor position at Bookster. I am delighted to officially accept the job offer.
As we agreed over the phone, my starting salary will be $50,000/annually with one month of paid vacation. I understand that I will be paying my health insurance plan from my salary.
I am confirming that my starting date will be in two weeks, on Monday 23rd. If anything else is required of me during this period or on the first day of work, please let me know.
I am looking forward to becoming part of the team!
Best Regards,
Michael Smith
Email Template 3
Subject line: [Your name - Job Offer Acceptance]
Dear [Their name],
Thank you for your offer of [Job title] at [Company name]. I am delighted to formally accept the offer, and I am very much looking forward to joining the team.
As discussed, my starting salary will be [Agreed starting salary], rising to [Increased salary] following a successful probationary period of 3 months. I will receive [days] annual leave, and private health insurance after probation.
I can confirm that my starting date of employment will be [Start date]. If there is any additional information you need prior to this date, please let me know.
Once again, thank you very much for the opportunity, and I look forward to working with you.
Kind regards,
[Your name]